Submit an absence or late arrival online
Virginia State Law
Virginia State law requires that each student who is absent from school must be reported each time by a responsible person. An excused absence is one for which parents/guardians have prior knowledge, consent, and a legitimate reason. Legitimate reasons include: illness of the student, death in the family, and observance of a religious holiday. Absences for family and student vacations are unexcused. According to School Board Regulation 2234, after the fifth unexcused absence, the school is to refer the student to the attendance officer.
Dental and Medical
Dental and medical appointments are excused; however, we ask that such appointments be kept to a minimum during the instructional day. If a child must leave early for a medical or dental appointment, parents are requested to send a note in advance and must sign the child out in the office at the appropriate time. To protect instructional time, students will not be called to the office until a parent arrives at school to pick them up. Please allow sufficient time for your child to get to the office in order for you to arrive on time to your scheduled appointment.
Absences for family and student vacations are unexcused. Students are responsible for completing any missed assignments. Teachers will provide the student and parent or guardian with missed work but are not obligated to provide assignments prior to family or student vacations.
Tardy Student Arrival
Tardy students arriving at school late must first report to the office for correction of attendance records. Car riders arriving tardy should be brought to the front of the school building and accompanied into the office by a parent/guardian as the back door is locked at 9:20 a.m. The bell rings at 9:20 a.m. Teachers begin the instructional day at 9:20 a.m. when teachers begin their instructional day. Students who arrive in their classroom after 9:20 a.m. will be marked tardy. If the student continues to be tardy a meeting with the principal, counselor, student, and parent will be held to discuss the situation.
Release of Student
If a child must leave early, parents are requested to send a note in advance and must sign the child out in the office at the appropriate time. The note should specify the name of the adult picking up the child if it is not the parent. To protect instructional time, students will not be called to the office until a parent arrives at school to pick them up. Please allow sufficient time for your child to get to the office and for you to arrive on time to your scheduled appointment.
We will not release any child to any adult other than the parent/guardian or persons listed on the emergency care form with parent permission. Students may be released to either parent unless prohibited by a court order. If restricted custody has been legally established, a parent must furnish a copy of the custody order to be kept on file in the school office.
FCPS welcomes new and returning families for the 2020-21 school year. Our September 8 virtual opening poses some interesting challenges, so we hope this will help families understand the new attendance routines.
In Virginia, public school students aged 5-18 are required to attend school regularly. That is true whether FCPS is offering distance learning or in-person instruction. Teachers will take attendance during learning sessions and ensure that all students are counted. Parents can assist with this process by doing the following:
- Ensuring that their student(s) logs in to classes on time, and throughout the day.
- Calling or emailing the school attendance line if their student(s) are unable to participate.
- Communicating any concerns to the school, such as difficulty logging in or having access to FCPS classes.
- Reporting any hardship, such as student illness or any issue that might prevent the student from participating regularly.
- Returning phone calls or emails when notified that their student(s) did not participate that day.
- Ensuring that your student(s) submit activity logs as directed.
If your child is unable to login to live, face-to-face online instruction with their teacher, the teacher will be recording the class and posting the video within Blackboard/Google Classroom so it can be viewed at a different time. The video can also be used to provide review for all students.
If a parent calls and indicates their student will not be there for a certain class period, they are excused for the class period. Accessing the material later will not change the status of the absence.
If there is no parent contact, and the student failed to log in, the student is unverified for that class period. FCPS bases attendance for secondary students on “present” one or more periods of the day, and reports which periods a student did not appear in class.
FCPS staff members will work with parents to ensure that the transition to virtual learning is as smooth as possible. Help us to help you set your students up for success.
Options for reporting an absence or tardy.
1. Filling out the information using our online attendance form - see below
2. e-Mail - AldrinElem.Attendance@fcps.edu
3. Call the attendance line - available 24 hours a day - 703-904-3818
Families of students not reported absent by 9:30 a.m. will be notified of the absence.
IMPORTANT - Include the following when reporting an absence or tardy.
Please be specific about the reason why your child will not be attending school today. In the "Reason for Absence/Late Arrival" blank space on the form below, indicate whether your child has any of the following symptoms:
- Feeling feverish or chills
- Fever greater than or equal to 100.4 F
- Headache (not due to another health condition, hunger, menstrual cramps stress, or injury)
- A new cough (not due to another health condition)
- Shortness of breath or breathing difficulties (not due to diagnosed respiratory condition or if different than normal pattern of chronic condition)
- A new sore throat (not due to another health condition)
- Congestion or runny nose (not related to allergies or health condition)
- Fatigue (more tired than normal or sudden onset)
- New muscle pain (not due to another health condition or that may have been caused by a specific activity such as physical exercise)
- New loss of taste, smell, or appetite
- Abdominal pain (not due to hunger, constipation, injury, or stress)
- Nausea, vomiting or diarrhea